Swansea Library of Things processes personal data on a regular basis. If you have been involved with us, we might hold certain information about you: this is known as personal data. Any information we hold will be processed in line with the principles set out by ICO Regulations, which we must comply with.
When you visit Swansea Library of Things, volunteer with us, or contact us via our websites, we will ask for some personal information from you.
The types of personal data we hold and process about you can include:
The types of anonymised data we collect can include:
We ask volunteers to complete an Equal Opportunity form for monitoring purposes – this form is not a precondition of service and any data you provide us with is completely anonymous.
The anonymous data we collect can contain special category data: this is data that is extra sensitive, and Swansea Library of Things ensures all data is held secure.
Where you have provided us with personal data about other individuals, such as emergency contacts, please ensure that those individuals are aware of the information contained within this notice.
We will only keep your personal data for as long as we need to in order to fulfil the purpose(s) for which it was collected and for so long afterwards as we consider may be required to deal with any questions or complaints that we may receive, unless we elect to retain your data for a longer period to comply with any legal obligations.
We may process your personal data to fulfil our obligations and this can include the processing of your personal data for all or any of the following purposes:
From time to time we might need to share your personal data with partner organisations and service providers so that they can help us carry out our duties, rights and discretions in relation to the services we provide. Some of those organisations will simply process your personal data on our behalf and in accordance with our instructions. In each case we will only share data to the extent that we consider the information is reasonably required for these purposes.
Any Personal Data we hold will be disclosed, with reasonable purpose to:
Swansea Library of Things holds personal data about you in its capacity as data controller. This includes the need to process your data to contact you, to administer any volunteering you do with us; to address and respond to any queries from you; and for statistical and reference purposes. Further information about how we use your personal data is provided below.
The legal basis for our use of your personal data will generally be one or more of the following:
Your basic information is required to fulfil our health and safety obligations:
If you are a volunteer, your basic information is also used to fulfil our contractual relationship to you as a volunteer.
You can control whether or not we can use your contact information to send you direct marketing.
You have a right to access and obtain a copy of the personal data that we hold about you and to ask us to correct your personal data if there are any errors or it is out of date. In some circumstances you may also have a right to ask Swansea Library of Things to restrict the processing of your personal data until any errors are corrected, to object to processing or to transfer or (in very limited circumstances) erase your personal data.
If you wish to exercise any of these rights or have any queries or concerns regarding the processing of your personal data, please contact us as indicated below. You also have the right to lodge a complaint in relation to this privacy notice or Swansea Library of Things’ processing activities with the Information Commissioner’s Office which you can do through the website below or their telephone helpline.
You can obtain further information about these rights from the Information Commissioner’s Office Website https://ico.org.uk/ or via their telephone helpline 0303 123 1113.
You can control whether we can contact you for direct marketing purposes – if you wish to unsubscribe from receiving any marketing from us, please let us know.
Please contact us for further information.
Swansea Library of Things is operated by Canolfan Ltd. company number 05557933